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Why Fast Document Scanning Boosts Productivity

Scanning documents is an integral part of today’s digital office because you are continually going back and forth between converting hard copy documents to fit your workflows. Scanning is the key to making this work!

Investing in a quick document scanner is more important because it can speed up the process of going digital. Especially initially, when you are digitally archiving your old documents, you’ll want a fast scanner to process as many documents as possible every day – maybe even hundreds or thousands of pages.

3 Reasons Small Businesses Need Managed Print Services

While building your small business, how did you consider your print environment? It’s a tricky question because it’s something you don’t always think about too in-depth, but truly need to invest in.

This can happen sooner or later, and it’s better to be proactive with print. Pretty soon, you may have employees printing too much, wasting supplies, or using your printer expensively and inefficiently, so being on top of it can have significant benefits down the road.

When to Fix Your Copier vs. When to Buy New

Businesses spend a ton of money on office equipment because it’s a good investment – it can last a long time, products look professional, and your office is efficient and productive because of it.

However, when you invest in a major piece of equipment, you want to make sure that it’s working at the highest level at all times. If your copier is going downhill a bit, it’s time to evaluate if you can keep fixing it or if it’s time to throw in the towel and invest in a copier upgrade.

3 Ways Scanning Makes Your Office Run Better

Sometimes it’s easy to think that scanning is outdated due to new technology on the scene. Sure, businesses are way more digital now, but not everything is digital quite yet, and guess where the bridge is from hard copy to digital? That’s right – scanning.

Scanning was revolutionary when it first came out. While that time has passed, it’s still a critical operation for any paperless office, digital business, or working with a variety of clients across industries.

4 Reasons to Implement Managed Print Today

Managed print is a service that oversees all your print devices to improve productivity, the cost-effectiveness of print, and information security.

Printing can cost up to 10% of a company’s total revenue – no joke. That number seems outrageous, but it’s real. Think about how many people print excessively, waste supplies, continue using inefficient printers, and more.

It adds up, even though businesses sometimes choose to ignore print costs because they can seem complicated to deal with.

3 Best Ways to Cut Print Costs

Print costs can be higher than your business can afford. By how much? It can sometimes be almost 18% of your expenses. That’s paper, toner, print problems, and the biggest issue of all – waste!

Preventing excess printing and print waste is one of the best ways to reduce print costs and get your budget under control.

Extend the Life of Your Office Copier

Your copier needs a little care and maintenance, just like any other piece of office equipment. It’s easy to take care of your machines when you invest in high-quality equipment, and it can make a big difference in the life of your investment.

Service and Partnerships

Having a reliable service crew, a trusted vendor, and an excellent repair and maintenance schedule is first on the list to extend the life of your office copier. You want to put all the pieces in place for success and a smooth-running machine.

Mistakes to Avoid When Going Digital

The digital office is an effective office, and scanning is part of the process.

Making the shift from a paper-centric office to a digital office is a big deal, but it doesn't have to be hard. Investing in a quality document management system and working with an experienced vendor can make the transition smooth.

How Managed Print Fixes Budget Woes

Print costs can go through the roof without even really realizing it. It’s too easy to let print costs explode your budget without any oversight. This is a common issue with an unmanaged print environment.

Print cuts into your bottom line when the process is chaotic. For example, if you have employees randomly calling IT support, ordering supplies, and fixing issues with a quick fix that doesn’t solve the real problem, you might find yourself in a pickle when you get your print budget back.

Ricoh Dealers Bring Office Efficiency to Schools

education, school and people concept - group of happy students and teacher with papers or tests

Helping educators, academic institutions, and any level of school increase operational efficiency and save money is a significant endeavor and one that Ricoh dealer Document Systems doesn’t take lightly.

At Document Systems, we are a company that is invested in education, students, and teachers. We want to discover more ways to bring more efficiency to schools while improving cost, use, and stewardship.

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