Yes, Leasing Equipment Can Be Beneficial

equipment leasing

Imagine you’re scanning documents for a big project and your office equipment goes out. This is an unexpected delay and an unforeseen cost coming your way. Instead of worrying about buying a new machine, have you thought about leasing a device? Leasing is sometimes an overlooked option, but it can be right for you. Here’s why leasing equipment can be beneficial.


Why You Need to Protect Your Documents

managed print

We don’t give a second thought to securing our valuables, but for some reason when we leave our documents vulnerable we don’t think twice. Events in recent years are proving that data can always be more tightly secured it’s essential to put protecting your records at the top of your to-do list.

MFPs and U.S. Communities Partnership for Education


Document System’s ongoing dedication to education is why we are proud to be a part of U.S. Communities. As part of this program, we offer Ricoh multifunction printers (MFPs) that facilitate enhanced document handling in schools and throughout the education industry. Here’s a peek at how Ricoh devices help out schools.

Make the Most of Your MFP


If you have a multifunction copier, also known as multifunction printers or MFPs, you have a real workhorse in your office. Are you making the most of it?

The MFP has a ton of potential beyond the basics – faxing, scanning, copying, and printing – but you have to know what it can do in order to use it. Let’s take a look at this versatile machine and some of the things you might not know it can do.


Scanning & Print Go Hand in Hand


While a lot of the focus on scanning has to do with paperless practices, the reality is that many businesses are not able to go completely or even mostly paperless. However, there are still plenty of opportunities to harness the power of scanning, particularly if you view it as an addition to print.


Ring in the New Year with Managed Print


As you are planning out your goals and plans for the new year, add one more item to the list: Getting your print environment under control. And don’t worry, it’s an easy one to check off your list thanks to Managed Print.

Update on Our U.S. Communities Partnership for Education


The core of Document Systems' commitment to the Education industry is our partnership with U.S. Communities. Here's an update on what's happening in the organization.

Amazon Business now has a multi-year contract with U.S. Communities, meaning participants in the cooperative can take advantage of online pricing in a number of categories. Some of the Amazon Business online categories available to schools, districts, and other institutions include:

Copier Options to Fit Your Needs


When you’re in the market for a new copier, you’re confronted with a range of options. Some include:

  • Buy or lease?
  • Standalone or multifunction?
  • Color?
  • Price?

And so forth.

Today’s copiers have some pretty spectacular technology, and they are capable of so much more than just running a few copies now and then. For businesses looking to add a copier, the benefits are plenty. Some of the perks of owning a copier include:


Are You Scanning Correctly?


Here are a couple of questions for you:

  1. Are you scanning documents correctly?
  2. Are you using scanning to enhance your business?

If you answered “No” or “Maybe” to either of these questions, it’s time to take a closer look at your scanner.

Utilizing Your Scanner

Scanning is a pretty incredible thing. You can take any documents and convert them to digital formats. Scanners let you choose the file type and location, so you can edit, share, and archive them as needed.


Harness Cost Savings with Managed Print

managed print

When you take the time to look at how much businesses spend on print and print-related expenses, some of the numbers are staggering. For example, some estimates put the amount companies spend on printing at around 15% of their budget! It's that problem that prompts many to adopt a Managed Print Service. But managed print does more than just reduce the amount of money going to paper and print supplies. It also helps create a more effective, more productive print environment.

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