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4 Questions to Ask When Upgrading Your Copier for Business Growth

copier-upgrade

You're ready to upgrade your copier because your business is growing. At least you're looking ahead! Copiers have a massive impact on business capacity, and upgrading for growth is an essential part of the strategy.

Time to Upgrade? Time to Ask

If you're even considering an upgrade, it's time to get in touch with a vendor partner, evaluate your current machine use, and ask a few key questions to make sure you get the machine that is best for your business plan.

Investing in the Best Scanner

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Switching your office from hard copy to digital is easier than you think with the right scanner. And scanning is an integral part of the process. You need security for sensitive information and good quality electronic copies of files. Also, going digital can save space, so you want to do it right the first time.

To get the best machine for your office, you'll want to consider three critical issues as you research equipment.

3 Top Managed Print Concerns Addressed

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Print isn't something that managers or employees like to spend too much time thinking about. And why would you? It doesn't seem very easy, takes up a ton of time, and when things aren't working right in print, the whole office is thrown off.

This also means it's an essential function that has to be properly managed and maintained. The best way to have a reliable, functional print environment is to manage it proactively with managed print services.

Know Before You Go: Purchasing a New Copier

new-copier

Offices everywhere are going digital and switching to at least partial remote workforces. This makes a lot of sense in many situations. However, there are a few surprising things about making a switch to digital - it doesn't cut out your need for a copier and some hard copy documents. Especially for small businesses or the home office, it's often that printing something hard copy is still necessary for review, signature, communication, or editing.

Go Green with Better Tech and Managed Print

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Technology is the secret to sustainability, and businesses face ongoing pressure to respond to climate change, remote working needs, and keeping costs down. These issues can all be solved with one helpful office answer, luckily - managed print.

Managed print services streamlines your purchases and only orders supplies you need so your costs and environmental impact are instantly reduced by not overbuying or purchasing in excess.

Managed Print in Academic Institutions

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Academic institutions are facing a world of the unknown with online learning, remote workforces, and education demands and requirements in flux. Managing your budget is more important than ever, and the best way to get on top of your spending is to start with the low-hanging fruit - like print.

Printing can be extremely costly for your business, depending on need, volume, and supply ordering. If employees overprint and then waste the materials, it can be a huge cost for you.

Your Printer vs. Copier Answers

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When you're making a machine investment, do you want to get a printer or a copier? It depends on your business volume and how you use your machine, but Document Systems has this easy guide to walk you through the process.

Understand Your Business

First, you want to understand your business inside and out. Even if you are the founder and creator, there might be something to learn here. Ask employees about their workflow and processes. Get updated on how all clients communicate, how your teams collaborate, and what would make life easier.

How to Establish Document Management Processes

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Is document management an issue at your business? Are you looking to improve version control? Do you need digital solutions and better communication? Can your teams find new ways to collaborate if they are all online in the same work system?

That means that document management will probably be very helpful for your business if you find that any of the above needs resonate with your company's concerns. As a manager, you're ready to find solutions like document management, but you may need help setting up your process. It's easier than you think!

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