The use of the office copier is something that is so common it may be taken for granted. The copier, however, has the power to make the entire office more efficient with its many capabilities.
Many Diversified Functions
Getting things done such as making copies, printing files, scanning documents and collating papers can now all be done by a modern copier. Because they have so many important functions, many ordinary office tasks no longer have to be done by humans. This frees up countless hours of office time by a wide variety of office workers. When they don't have to take care of these mundane tasks all the time, they can better focus on more important ones that will keep the business more efficient. This better efficiency saves both time and money for the company.
Monitor Copier Usage
When you use a modern copier with a lot of functions, it is possible to monitor the use of this business machine. With the many tasks that can be done on a printer and the cost of printer maintenance and supplies, it's a wise choice to monitor the use of the copier so that you can be sure it isn't being used frivolously. Often, when employees know that their use of the copier is being monitored, they think twice before every use of the machine. They no longer use it all of the time without thinking about it, and this also saves both time and money for the company. While making unnecessary copies, employees waste time that could better be spent elsewhere.
Keeping Productivity High
Going to various rooms to use various business machines can take a lot of time out of the day for every employee. However, when it's all in one compact machine, they only have to talk to the copier to do these jobs. They also only have to spend time learning how to use one machine. This saves training time for employees and for managers. It also cuts down on the number of times that employees have to ask higher-ups for help because they've forgotten how one of the machines work. When there is less of that to waste time, time efficiency is consistently at a higher level.
If you're ready for an office copier that has plenty of useful functions to help with office efficiency, contact us and let your local Ricoh dealer now what your office needs.