Ordering print supplies is a problem for many offices, regardless of the office size, industry or budget. Choosing the right amount to order, making sure the order is placed on time, and storing any surplus present headaches for offices across the nation. Stocking the office with printing supplies may not be a high priority for you, but it is an issue that you'll have to handle constantly throughout the year. Over time, the amount of money and time-wasting dealing with the fallout of having the wrong amount of printing supplies on hand can add up to more than you realize, so it's well worth your while to investigate solutions for these issues.
Managed print services are a total solution to these issues. Based on data evidence collected from your office, the process of ordering supplies is automated, removing the responsibility from you or your IT department. With the right management of your print supplies, you can ensure your office is well stocked and your expenses are kept to a minimum.
What are Managed Print Services?
A managed print service provider helps you solve the issues that commonly occur with printing in the office environment. Using software monitoring and print tracking, the provider uses data modeling to predict how much ink, toner and paper to order so that you end up with the exact amount you need. This eliminates the need for your IT department to estimate how much to order and stops you from taking up valuable space with extraneous supplies that won’t get used for months.
Why Do You Need Managed Print Services?
Managed print services can solve many of the issues that plague workplaces, including:
- Overstocking print supplies, wasting money and valuable storage space
- Running out of supplies at crucial times
- Placing the burden of ordering supplies on employees with no time or expertise in this area
- Wasting of ink and other expensive supplies due to employees overprinting documents
If you want to explore how managed print services can benefit your office, Document Systems can help. Contact us today to get our expert opinion on how managing your print services can help your office run smoother.