Managed print is today's equivalent of new technology - it's an outsourced service that saves your business time, money, and operations issues.
What exactly is managed print? It's a service that analyzes your print fleet, organizes your print data so you can understand where your print budget is going, and then makes recommendations for managing your print environment so that you can have a reliable print budget every month.
Most educational institutions rely heavily on printers and hard copy documents. However, your office equipment on campus is also essential for digital document storage, scanning, copying, and emailing information, data, and materials for cloud storage.
In addition to the hard copy and digital requirements of staff, students, and faculty, addressing paper needs is another thing to tackle. Supply costs can get out of control when there are so many print locations and people ordering supplies.
Investing in a copier for your business is a critical part of getting set up, growing, and adapting to technology updates. However, you may come across a big question more than once – should you lease or buy your copier? The easy answer is that it depends on your company, your budget, and your specific needs, and we can dive into that more here.
Schools are working hard to keep up with digital demand, and sometimes that means the conversion to digital is a piece of the puzzle. To streamline all processes to go digital, you need adequate office equipment, networks, and scanning processes. If any of these elements don't work well, it can be challenging and frustrating to operate in a digital academic environment.
The private business world has been saving money and boosting company productivity by investing in managed print services for a while now. It’s time for government agencies to enjoy the same benefits.
Government agencies can also find great cost and time-saving strategies in managed print. How exactly can government agencies save big investing in managed print? Adding accountability, tracking, and waste reduction to your print environment will build a foundation for more responsible print policy and habits.
Managed print is widely known for saving companies money while improving general employee productivity. How does this work in your industry, though?
While the cost-saving benefits of managed print are apparent and similar across many businesses and industries, you'll always find the most specific answers by talking to your Ricoh dealer partner with your individual questions.
That said, here are some general responses to helping you see the incredible benefits of managed print across any industry.
Using regular office equipment with legal documents can present challenges that are new to many other companies. For example, you’ll need security, quality, and tracking features that are much more essential in a law firm than in an ordinary business.
Selecting a copier based on cost alone won’t answer your concerns either since you probably won’t have the maintenance support, security, and backup needed to operate a multifunction printer or copier in a law firm.
Maintaining a position as a competitive business in today’s environment means that your company has to look for innovative solutions while increasing productivity and efficiency. Technology plays a major role in this, as companies that embrace the digital revolution seem better equipped to move ahead at the same pace as customers and business growth.
Investing in process improvement is one place to start, and you can digitize your company’s workflows using a few key services that help you get there.
Managed print services are a fully comprehensive solution to all print needs. Managed print covers maintenance, supplies, fleet management, and secure solutions for your printers. This is easier on your budget than regular printing because it comes at one consistent price to fit your budget and allow you to rely on printing costs every month.
Business owners and managers are always curious about how to ensure they have the best equipment that provides optimal functionality and efficiency. Choosing the best copier is an individual decision, though, and it depends on what your business needs.
We can help provide some baseline questions that will get you started in your search for a new copier. However, you’ll need to bring in some specific information from your office and workflow style as well.
