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Turn Your MFP into an Information Powerhouse

Your Multifunction Printer (MFP) is designed to increase productivity, conserve office space, and reduce cost, but are you using your office’s machine to its greatest potential? Sure, you know that it prints, scans, copies, and faxes, but how can you optimize these basic functions to best serve your business? The first step is to incorporate and utilize the appropriate software to maximize your MFP’s functionalities.

How Secure Is Your Office Equipment?

Security Vault

Printers and MFPs are often the forgotten piece of the puzzle when it comes to data security. But, your networked imaging devices could pose a significant threat to your business if left unsecured. Research shows that 90 percent of companies have had security breaches linked to printing. Most printers and MFPs capture and save images of your documents, making them potential security targets if left unsecured. All of your business documents—everything from client contracts to performance reviews—are at risk of being breached if you fail to secure your company’s imaging devices.

Are You Making the Most of Your MFP?

Ease and Security

In today’s technology-driven, fast-paced work environments, having a multi-function printer (MFP) is more of a necessity than a luxury. These machines are designed to provide you with the highest quality printing, faxing, copying, and scanning capabilities available to businesses today. But are you capitalizing on the potential of your in-house MFP?

Here are a few tips and tricks to ensure you’re making the most of your MFP. 

Stay One Step Ahead with Proactive Monitoring

Monitor System

Managed Print Services (MPS) is about more than just device consolidation and easier management—it’s about improving the productivity of your entire team. That’s where proactive monitoring can come in and give your company the freedom it needs to achieve greater success. With proactive monitoring of all your imaging devices, your problems (or potential problems) are detected before they slow your business down. It’s time to say goodbye to the traditional break-and-fix model and hello to the proactive management of your printers and MFPs.

FAQs About Your FAX

Fax

Fax machines may seem outdated, but there is a reason they are still so prevalent in today’s modern office. Whether you have a standalone fax or one incorporated into an MFP, facsimile machines are still hugely useful. Nonetheless, as technology advances, questions surrounding the relevance of fax machines have sprung up.

The following are some frequently asked questions and answers about fax machines and their uses in today’s business environment.

Finish Strong: Finishing Options that Improve Business Documents

Unorganized paper

It’s not just about the words on the page anymore. The way your business documents are presented matters. Many companies select an MFP with specific finishing options to ensure their documents will stand out at presentations, proposals, and tradeshows. It’s important to know what finishing options are and how each one can add value to your business documents. By familiarizing yourself with various finishing options, you are one step closer to gaining an edge over your competition.

Here is a review of some of the most popular finishing options and the benefits they provide:

Shocking Statistics about Printing

Loads of Paper

Do you know how much money your business is wasting on printing? We bet the answer is, “No.”

Between paper, ink, toner, printing equipment and other document costs, it’s easy to let printing expenses slip through the cracks. But, printing costs can add up fast and you need to know where the waste is coming from. It’s time to ask yourself, “Am I making the most of my printer fleet?” Printing costs might seem small, but they can add up fast, resulting in inefficiency and stagnant workflows.

Say Goodbye to Email Overload with Document Management

Overload of Emails

Sometimes, it’s simply impossible to keep up with the sheer quantity of emails in your inbox. It’s easy to become bogged down and let the inbox just exist in all of its disorganized glory. Unfortunately, inboxes need attention and organization to function correctly. Fortunately, there is an easy solution to email overload, and it’s called document management. Document management allows you to pay attention to the important emails, while filtering out the ones that are of lesser priority.

Finishing Options that Improve Business Documents

Hole Puncher

It’s not just about the words on the page anymore. The way your business documents are presented matters. Many companies select an MFP with specific finishing options to ensure their documents will stand out at presentations, proposals, and tradeshows. It’s important to know what finishing options are and how each one can add value to your business documents. By familiarizing yourself with various finishing options, you are one step closer to gaining an edge over your competition.

Here is a review of some of the most popular finishing options and the benefits they provide:

Streamline Workflow to Maximize Efficiency

Organized Copier Room

It’s one thing to know what your business does. It’s an entirely different thing to know how it does it. How your business operates makes up your business processes, or workflows. Workflows are the veins and arteries of a business—the repeatable patterns of activities conducted in your business that serve to transfer information, transform materials, provide services, or process information. It’s important to make sure these processes are both healthy and efficient. Unhealthy workflows can lead to dangerous clots that will waste your company’s time and resources.

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