As technology progresses, the capabilities of office equipment expand while size shrinks. In the office of yesterday, each technological function required its own specialized device. Not unlike cellular phones—which today handle the functions of music player, web browser, camera, flashlight, video player, book reader, and telephone—the modern office printer is smarter, faster, and smaller than ever, taking on the work of multiple devices. Meet the office workhorse: the modern multifunction printer (MFP).
What does your company’s paper trash say about your business? Hopefully, nothing! The only message your paper trash should convey is that you’ve done your duty to keep your information secure. From daily ephemera like notes and receipts to critical documents like contracts, plans, and reports, paper is everywhere. Recycling is a must, but before your paper heads off to become pulp again, make sure it doesn’t contain any readable information.
Managed Print Services (MPS) is more than printing—it’s a comprehensive approach to print technology and infrastructure. Listed below are what you can look forward to with a switch to Document Systems as your MPS.
When businesses are small and needs are limited, outsourcing print jobs can make sense. But as a business grows, relying on external vendors to meet those needs can become costly and inefficient. Not only do costs add up quickly for outsourced print jobs, but you are at the mercy of your print shop’s schedule. You’re competing with other clients for time, attention, and priority. Once your business’ needs have matured, it may be time to consider bringing production printing in-house.
Despite the powerful trend toward paperless workflows, most businesses still have circumstances that require hardcopies of documents. Contracts, proposals, manuscripts, prints, posters, maps, and receipts are all candidates for hardcopies, whether for financial, legal, or regulatory reasons. In other cases, paper documents are simply business ephemera—needed in hard copy format until they’re converted, transferred, or otherwise used. Unfortunately, paper documents can also bring with them a substantial amount of risk.
While many business functions still demand the use of paper documentation, scanning is a critical tool in an effective document management toolbox. The technology available today makes scanning faster, smarter, and more valuable than ever.
Here are some benefits of scanning that your business should not miss out on:
Desktop and multifunction printers make the daily ins and outs of your work possible— they’re irreplaceable for basic business functions. But, by adding wide format printing capabilities to your imaging fleet, you can transform your marketing materials and make sure your messages get the attention they deserve.
Printing is an essential practice in every business. But, thoughtful printing practices can greatly minimize your business’ environmental impact. Consider this: a single laser printer can produce as much as 100 pounds of waste annually. The majority of that waste? Printer cartridges. We use them every day and replace them as needed. But what is the true cost?
Selecting the best office equipment technology for your business can be a tedious process, like picking the right person for your team. Your options may seem endless and their features may confuse any prospective buyer. But, the first step toward selecting the right machine for your office is to determine if a single-function printer or multi-function printer (MFP) best suits your needs, similar to picking the right person on your team to win.
When weighing your options, the following factors are most helpful in deciding what’s best for you.