As experts in the Document Management industry, we understand that there are numerous confusing terms and acronyms. For someone not familiar with the scanner industry, reading a spec report on an office device can feel like reading a foreign language. For that reason, we here at Document Systems have put together a list of definitions to help you feel confident in the scanner or device your business selects.
Many people often associate Managed Print Services (MPS) solely with Multifunction Printer (MFP) maintenance, repairs, and supply replenishment. However, MPS solutions have much more to offer than device management.
Business owners and managers alike realize the necessity of efficient office printing and copying. When purchasing a new copier, precious time and money are put into this investment, resources that can’t be wasted on the wrong device.
When your business is in the market for a new copier (also referred to as an MFP), there is no lack of decisions to make when considering the right brands and models of devices. Choosing the device with the right bells and whistles for your company is one thing, but choosing who you to buy from is a different kind of beast.
You have two options when it comes to purchasing: from the manufacturer or an independent dealer.
Many vendors will try to sell you a multifunction copier with their selling point being that the product is HIPAA-compliant. The only problem is that an out-of-the-box, HIPAA-compliant copier does not exist.
Printing is a considerable expense for the majority of businesses. Even in a technologically driven world, paper products hang on as a valuable and necessary asset for the modern company. With a significant portion of an annual budget being delegated towards printing expenses, business owners are always searching for the most budget-friendly route.
A multifunction printer is an all-in-one device for all your business’ printing, copying, scanning, and faxing needs. Multifunction printers (MFP) is common choice for businesses on a budget in order to consolidate office devices, improve workflow, and reduce costs.
It isn’t cheap to operate in today’s business market. Business owners are always looking to cut down operating costs so more can be invested into the product or service they offer. It’s essential that all operations are accounted for, so the most cost-effective practice is being implemented.
An excellent way to save money is by investing in a refurbished printer. Most of these machines are of the same quality as new products, because they have been restored to meet factory standards. Here are five ways that choosing a refurbished printer can benefit your business:
For many small business owners, the decision to go paperless is intimidating. Many view this as an unnecessary task, believing that their business needs to have a hefty paper load to justify going paperless. This isn’t true, however. Going paperless is a decision that prepares your business for lasting efficiency. As your company experiences growth, so will your paper use. Going paperless now will help you develop an effective system to handle your increasing workload.
Here are a few perks of going paperless for small businesses:
Let’s face it; you have way more important things to worry about each week than managing your business’ print. When scheduling your busy work week, the last thing you want to do is budget additional time towards ordering supplies and evaluating workflow. You could be devoting time to seeing your company thrive and grow!
Here are a few ways that managed print services can help you worry less about printing, and more about moving your business into the future:
