Office waste is becoming a more important issue for companies, as it should be. Waste not only is unsustainable and has negative impacts on the environment and the local community, but waste is one big thing that matters to your business - it's expensive. You don't want to spend a bunch of money on extra paper, printing, unused documents, ink, and toner when your business can save money while streamlining operations with simpler print processes.
If a company uses manual processes, HR can be one of its most paper-intensive departments. Using a free file sharing app like Google Docs or Dropbox may feel like a step up from using paper. However, these apps are designed to enable collaboration on a project at one point in time. They don’t allow for management of the full document lifecycle or for version control, automated workflow and security that protects your company from fraud and cyberthreats.
DocuWare imports documents into a central file cabinet - regardless of where they will ultimately be stored or how they were created. Each document is automatically indexed with key criteria taken from its contents or via barcodes. Are you already taking advantage of all the system‘s built-in options?
Do you work in a school where printing materials could be simpler? For many educators or administrators, this is a daily need. Why not make a move to make it better? With just a few simple moves, you can make your school print environment function much better. The first step is easy - partner with a reliable vendor like Document Systems. From there, let's go.
In 2020, privacy concerns intensified and regulatory requirements followed suit. Keeping up with the changes can be daunting. It’s much easier if you’ve built a flexible foundation that adjusts easily to new regulatory requirements. Cloud-based document management can be a significant contributor to the success your compliance efforts. If it’s not part of your compliance plan today, there are many reasons why it should be.
Office copiers are critical to your business. Whether you are working on client communications, presenting a big new idea, or heading to an interoffice meeting, getting enough of the right materials is one hard copy aspect of business that hasn't gone anywhere, even in a digital age.
In addition to their traditional roles, state and local government entities have been put in charge of critical aspects of COVID-19 containment measures. Revenue from tax dollars and federal aid have not increased to keep pace with this new responsibility. Adopting technology that eases the administrative burden is a proven way to save resources and time that can be redeployed to meet current needs.
Document capture is the practice of scanning, saving, and establishing content in your keyword search system. Capture is critical for cloud storage, digital collaboration on projects, and creating your paperless office. Here, we'll dive into some best practices for better document capture, since it's the first step to setting up a successful office suite.