When businesses are small and needs are limited, outsourcing print jobs can make sense. But as a business grows, relying on external vendors to meet those needs can become costly and inefficient. Not only do costs add up quickly for outsourced print jobs, but you are at the mercy of your print shop’s schedule. You’re competing with other clients for time, attention, and priority. Once your business’ needs have matured, it may be time to consider bringing production printing in-house.
Despite the powerful trend toward paperless workflows, most businesses still have circumstances that require hardcopies of documents. Contracts, proposals, manuscripts, prints, posters, maps, and receipts are all candidates for hardcopies, whether for financial, legal, or regulatory reasons. In other cases, paper documents are simply business ephemera—needed in hard copy format until they’re converted, transferred, or otherwise used. Unfortunately, paper documents can also bring with them a substantial amount of risk.
While many business functions still demand the use of paper documentation, scanning is a critical tool in an effective document management toolbox. The technology available today makes scanning faster, smarter, and more valuable than ever.
Here are some benefits of scanning that your business should not miss out on:
Desktop and multifunction printers make the daily ins and outs of your work possible— they’re irreplaceable for basic business functions. But, by adding wide format printing capabilities to your imaging fleet, you can transform your marketing materials and make sure your messages get the attention they deserve.
Printing is an essential practice in every business. But, thoughtful printing practices can greatly minimize your business’ environmental impact. Consider this: a single laser printer can produce as much as 100 pounds of waste annually. The majority of that waste? Printer cartridges. We use them every day and replace them as needed. But what is the true cost?
Selecting the best office equipment technology for your business can be a tedious process, like picking the right person for your team. Your options may seem endless and their features may confuse any prospective buyer. But, the first step toward selecting the right machine for your office is to determine if a single-function printer or multi-function printer (MFP) best suits your needs, similar to picking the right person on your team to win.
When weighing your options, the following factors are most helpful in deciding what’s best for you.
Managed Services Providers (MSPs) help businesses acquire the best equipment for their unique circumstances. From computers to printers and MFPs, providers will help you choose machines and solutions that will increase productivity and optimize employee workflows with your budget in mind. But, the financial benefits of working with an MSP don’t stop after you’ve purchased or leased a device.
If you are in the market for new office hardware, one quick Google search will show you that there are tons of printing options to choose from. The process can instantly become daunting as you try to distinguish between the options available and what your specific business actually needs to improve individual and departmental workflows.
Your Multifunction Printer (MFP) is designed to increase productivity, conserve office space, and reduce cost, but are you using your office’s machine to its greatest potential? Sure, you know that it prints, scans, copies, and faxes, but how can you optimize these basic functions to best serve your business? The first step is to incorporate and utilize the appropriate software to maximize your MFP’s functionalities.
Printers and MFPs are often the forgotten piece of the puzzle when it comes to data security. But, your networked imaging devices could pose a significant threat to your business if left unsecured. Research shows that 90 percent of companies have had security breaches linked to printing. Most printers and MFPs capture and save images of your documents, making them potential security targets if left unsecured. All of your business documents—everything from client contracts to performance reviews—are at risk of being breached if you fail to secure your company’s imaging devices.