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How to Get Started with Managed Print

When it comes to adding beneficial managed services to your organization, you want to ensure you're finding the right match for your specific needs. Managed Print, for example, is a managed service that helps you lower overall costs associated with your print environment and enhance your overall productivity. Finding a good Managed Print service provider is important in order to make the most of your service.

Here are some things to look for in a good Managed Print service provider.

Learn How We Support Education with U.S. Communities

Document Systems partnership with U.S. Communities to provide Ricoh office equipment and managed print services to educational institutions.

Document Systems is proud to partner with U.S. Communities to bring Managed Print Services and Ricoh products to our local educational industry. This partnership helps ensure our districts, schools, and educators can focus on what really matters, the students, instead of worrying about the time and money required to maintain a print environment.

How to Choose the Perfect Copier

Shopping for a new copier? We know that it can be a little overwhelming. There are tons of brands and models available, and most shoppers just want to find something in their budget. Your budget is definitely a big part of your copier buying decision, but there are some other questions to keep in mind.

Here is a brief guide to finding the copier that will work best in your office.

Document Storage: A Costly Endeavor

If you use paper in your business, you are dealing with a variety of costs associated with it. There is, of course, the initial cost of purchasing paper. There are the costs of the devices that print on the paper. You get the picture. But there are some other costs that aren't so obvious when it comes to paper documentation.

One of the biggest sources of costs when it comes to documentation is the handling of those documents. This cost comes from a number of places:

Managed Print and Education: A Perfect Match

Educators have a lot on their plate, and the budget is often a huge part of their stress. In the education industry, there are constant threats of funding running out or other budgetary issues. In addition, there are often concerns surrounding the print environment. Whether those concerns are about the costs, security, or productivity, Document Systems can help: Managed Print is a perfect match for the education industry.

New Options for a Secure Mobile Printing Solution

Does this sound familiar?

Your staff has been scanning archived paper files and routing them to digital storage.

You're scanning to email and cloud repositories to reduce unnecessary printing, enhance security, and prevent new pile-ups of unsecured paper documents.

You've purchased a state-of-the-art multifunction system to combine secure copying, printing, scanning and faxing into one productivity-enhancing device.

3 Ways Your Copier Poses a Risk in Your Educational Institution

Protecting your company's sensitive information is no longer just a simple process of installing virus protection on your desktop computers. Today, everything from a staff member's smartphone to your office copier presents a potential portal for hackers to gain entry into your network.

Here are three ways your copier presents a security risk, and what you can do about it.

Common Sense Tips for Scanning Success

Scanning is essential for digital workflows and paperless processes. Check out these tips to avoid costly repairs and frustrating downtime if you want to keep your scanner performing at its best.

Operational Tips

How your staff uses your scanning equipment plays a vital role in how long it lasts. When deadlines loom, it's easy to overlook procedures like removing staples, sticky notes, and paper clips. When scanning multi-page documents through an automatic sheet feeder, these items can scratch glass or cause damage to the inner workings of the feeder.

Document Automation Through Managed Print

When looking for new ways to reduce operating costs, most educational institutions don't give their print environment a second thought. After all, how much of an impact can printing have on your overhead?

We all know that small expenses can add up quickly, and those prints are no exception. But the costs behind your print environment go way beyond cost per print. Here's what we mean:

Document Systems Helps Patagonia Reduce Costs and Environmental Impact of Printing

Reduced costs for Patagonia print environment

Patagonia, based in Ventura, is one of the world’s most popular sports apparel and gear providers. The challenges of managing their technology infrastructure are even more complicated by their corporate mission, which includes using their business “… to inspire and implement solutions to environmental crisis.” As such, Casey Stoops, Director of IT Services, is always looking for potential solutions that improve service to end users while reducing the carbon footprint of Patagonia’s operations.

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