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Document Storage: A Costly Endeavor

Scanning documents

If you use paper in your business, you are dealing with a variety of costs associated with it. There is, of course, the initial cost of purchasing paper. There are the costs of the devices that print on the paper. You get the picture. But there are some other costs that aren't so obvious when it comes to paper documentation.

One of the biggest sources of costs when it comes to documentation is the handling of those documents. This cost comes from a number of places:

Managed Print and Education: A Perfect Match

managed print, education

Educators have a lot on their plate, and the budget is often a huge part of their stress. In the education industry, there are constant threats of funding running out or other budgetary issues. In addition, there are often concerns surrounding the print environment. Whether those concerns are about the costs, security, or productivity, Document Systems can help: Managed Print is a perfect match for the education industry.

New Options for a Secure Mobile Printing Solution

Businessman Has to Choose Three Options

Does this sound familiar?

Your staff has been scanning archived paper files and routing them to digital storage.

You're scanning to email and cloud repositories to reduce unnecessary printing, enhance security, and prevent new pile-ups of unsecured paper documents.

You've purchased a state-of-the-art multifunction system to combine secure copying, printing, scanning and faxing into one productivity-enhancing device.

3 Ways Your Copier Poses a Risk in Your Educational Institution

Man Playing Jenga in School Classroom

Protecting your company's sensitive information is no longer just a simple process of installing virus protection on your desktop computers. Today, everything from a staff member's smartphone to your office copier presents a potential portal for hackers to gain entry into your network.

Here are three ways your copier presents a security risk, and what you can do about it.

Common Sense Tips for Scanning Success

Happy Man in Office Celebrating

Scanning is essential for digital workflows and paperless processes. Check out these tips to avoid costly repairs and frustrating downtime if you want to keep your scanner performing at its best.

Operational Tips

How your staff uses your scanning equipment plays a vital role in how long it lasts. When deadlines loom, it's easy to overlook procedures like removing staples, sticky notes, and paper clips. When scanning multi-page documents through an automatic sheet feeder, these items can scratch glass or cause damage to the inner workings of the feeder.

Document Automation Through Managed Print

Secretary in Office Managing Documents

When looking for new ways to reduce operating costs, most educational institutions don't give their print environment a second thought. After all, how much of an impact can printing have on your overhead?

We all know that small expenses can add up quickly, and those prints are no exception. But the costs behind your print environment go way beyond cost per print. Here's what we mean:

Document Systems Helps Patagonia Reduce Costs and Environmental Impact of Printing

Reduced costs for Patagonia print environment

Patagonia, based in Ventura, is one of the world’s most popular sports apparel and gear providers. The challenges of managing their technology infrastructure are even more complicated by their corporate mission, which includes using their business “… to inspire and implement solutions to environmental crisis.” As such, Casey Stoops, Director of IT Services, is always looking for potential solutions that improve service to end users while reducing the carbon footprint of Patagonia’s operations.

Let MPS Lighten the Load of Your IT Department

Tangled Wires

In today’s digital office, where we are dependent on so much technology to do our jobs on a daily basis, there is already plenty of work for an IT department to be responsible for within any given organization. From programming to maintaining their website to technical support to network administration, IT department staff members have no shortage of tasks to keep them busy. The last thing they need to be bogged down with is the maintenance, troubleshooting, repair, and preservation of your printing environment.

ServURite Establishes More Efficient Processes by Digitizing Paper Documents

Working with paper documents in the digital age puts companies at a competitive disadvantage. This outdated method of doing business is slow, tedious, and inefficient. Document Systems has solutions available to streamline an organization’s document processes with the use of digital documents, improving the security of their data while better organizing it and making it more easily accessible.

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