Remember when offices started going digital and everyone thought the copier would soon be obsolete? It never happened. From meetings to presentations to collaborative efforts, the office copier hasn't gone away and it probably won't any time soon.
Office copiers are critical to your business. Whether you are working on client communications, presenting a big new idea, or heading to an interoffice meeting, getting enough of the right materials is one hard copy aspect of business that hasn't gone anywhere, even in a digital age.
One essential aspect to building an efficient, productive, and functional workplace - not to mention happy teams - is getting the copiers and other equipment your employees need to get the job done. And to get it done on time, which is where old or outdated office equipment definitely causes problems.
You're ready to upgrade your copier because your business is growing. At least you're looking ahead! Copiers have a massive impact on business capacity, and upgrading for growth is an essential part of the strategy.
Time to Upgrade? Time to Ask
If you're even considering an upgrade, it's time to get in touch with a vendor partner, evaluate your current machine use, and ask a few key questions to make sure you get the machine that is best for your business plan.
Offices everywhere are going digital and switching to at least partial remote workforces. This makes a lot of sense in many situations. However, there are a few surprising things about making a switch to digital - it doesn't cut out your need for a copier and some hard copy documents. Especially for small businesses or the home office, it's often that printing something hard copy is still necessary for review, signature, communication, or editing.
When you're making a machine investment, do you want to get a printer or a copier? It depends on your business volume and how you use your machine, but Document Systems has this easy guide to walk you through the process.
Understand Your Business
First, you want to understand your business inside and out. Even if you are the founder and creator, there might be something to learn here. Ask employees about their workflow and processes. Get updated on how all clients communicate, how your teams collaborate, and what would make life easier.
Investing in a copier for your business is a critical part of getting set up, growing, and adapting to technology updates. However, you may come across a big question more than once – should you lease or buy your copier? The easy answer is that it depends on your company, your budget, and your specific needs, and we can dive into that more here.
Using regular office equipment with legal documents can present challenges that are new to many other companies. For example, you’ll need security, quality, and tracking features that are much more essential in a law firm than in an ordinary business.
Selecting a copier based on cost alone won’t answer your concerns either since you probably won’t have the maintenance support, security, and backup needed to operate a multifunction printer or copier in a law firm.
Business owners and managers are always curious about how to ensure they have the best equipment that provides optimal functionality and efficiency. Choosing the best copier is an individual decision, though, and it depends on what your business needs.
We can help provide some baseline questions that will get you started in your search for a new copier. However, you’ll need to bring in some specific information from your office and workflow style as well.