scanning

Scanning documents is a necessary task to operate a modern business that keeps pace with client demands, whether you find yourself in the office or on the road. You may already have machines in your office that allow for scanning of documents, but these are of little use to you when you're out of town or visiting client sites. There are easy ways you can scan and upload documents no matter where you are, minimizing any delays that keep your business from progressing.

Some ways you can scan documents in the office and remotely include:

The use of documents in a law firm is an integral part of how a law firm works. These documents are the lifeblood of the firm, and they have essential data that the firm has to keep available and ready to be used when needed. With optical character recognition, you can make sure this happens and that every document can be used effectively.

Keeping data safe is a tough job in today's world. There are always new and sneakier ways to get someone's data, and having it on paper only makes it more difficult to keep it safe.

The modern office uses an enormous number of documents every day. These documents can be difficult to keep organized as well as to keep the data in them from getting out to criminals. But by digitizing your company, many of these problems will be things of the past.

Choosing a printer can be an overwhelming task, especially with the number of options on the market. There are so many printers that can do so much, but the one you choose should be the one that incorporates all the features you need within your budget. Here are the top five things to consider as you choose a new printer for your business.

Ready to do some "almost spring" cleaning and get rid of those paper piles once and for all? Here are a few scanning tips to help you get started--and to make it easier than ever to actually finish the job!

From the surface, office scanners do not appear to be the most complicated devices. Once you read a description of the features of a particular device, however, you might find yourself left scratching your head not knowing which device to purchase.

Healthcare providers deal with an abundance of paperwork from different departments, all with varying levels of sensitivity and significance. With advancements in technology over the past ten years, solutions providers have been able to offer different solutions that have increased offices’ ability to handle workloads efficiently. Companies like Document Solutions have established solutions for healthcare providers that have helped office’s effectively manage their document loads.

Although offices are using less paper than ever before, businesses still rely heavily on copiers (also called Multifunction Printers or simply an MFP) to handle critical document sharing and saving processes. These machines have proven to be useful, even in our modern, digital age.

As experts in the Document Management industry, we understand that there are numerous confusing terms and acronyms. For someone not familiar with the scanner industry, reading a spec report on an office device can feel like reading a foreign language. For that reason, we here at Document Systems have put together a list of definitions to help you feel confident in the scanner or device your business selects.