scanning

Healthcare providers deal with an abundance of paperwork from different departments, all with varying levels of sensitivity and significance. With advancements in technology over the past ten years, solutions providers have been able to offer different solutions that have increased offices’ ability to handle workloads efficiently. Companies like Document Solutions have established solutions for healthcare providers that have helped office’s effectively manage their document loads.

Although offices are using less paper than ever before, businesses still rely heavily on copiers (also called Multifunction Printers or simply an MFP) to handle critical document sharing and saving processes. These machines have proven to be useful, even in our modern, digital age.

As experts in the Document Management industry, we understand that there are numerous confusing terms and acronyms. For someone not familiar with the scanner industry, reading a spec report on an office device can feel like reading a foreign language. For that reason, we here at Document Systems have put together a list of definitions to help you feel confident in the scanner or device your business selects.

Many vendors will try to sell you a multifunction copier with their selling point being that the product is HIPAA-compliant. The only problem is that an out-of-the-box, HIPAA-compliant copier does not exist.

For many small business owners, the decision to go paperless is intimidating. Many view this as an unnecessary task, believing that their business needs to have a hefty paper load to justify going paperless. This isn’t true, however. Going paperless is a decision that prepares your business for lasting efficiency. As your company experiences growth, so will your paper use. Going paperless now will help you develop an effective system to handle your increasing workload.

Here are a few perks of going paperless for small businesses:

A document management system is a computer system and software that helps optimize a business’ workflow. This system allows companies to store, manage, and track documents and images through the use of a scanner. Document management systems are an incredible tool that helps a company improve productivity and efficiency.

Concerning office technology, scanning systems are often overlooked. Now, these devices are getting some recognition as a business are switching from paper to digital storage solutions. If you want to invest in a scanner here is what to look for.

If you are working towards a paperless office, you will begin by scanning the majority of your documents. If this takes you away from business-critical tasks, you can hit a document scanning service provider. Here are four things to know about potential vendors.

Multifunction printers are the gem of the business world. They benefit productivity goals as well as help cut costs. The following four advantages should convince you your office needs a multifunction device.

1. Function

The number one benefit of a multifunction printer is its various abilities. A device that can print, copy, fax, and scan is much more convenient than having to move around to different machines in the office. When all the functions are on one device your business is also saving energy costs as only one engine is running.

Scanning Basics